University of the arts/ Performance arts research center
Privacy notice / RESEARCH PARTICIPANT INFORMATION SHEET
21.4.2022
Request to participate in a research project
Choreographing emergent corporeality in technological mediated environments
You are requested to participate in a research project that examines choreography of emergent corporeality in technological mediated environments.
The research is conducted as an iterative process with a case study experiment following with artistic components.
Research participants are representing a general performance art or media art audience. In the case study they are invited to experience a virtual artwork Skeleton Conductor XR Art and to take part a study which examines the nature and quality of a virtual art experience. Spectators can take part in the research by replying to a short online questionnaire after the performance (group A) or in addition participate in a focus group interview session and donate their movement tracking data to be used for research purposes (group B).
Voluntary participation
Participation in the research is voluntary. You can refuse to participate in the research or discontinue your participation at any time without reporting the reason and without consequences. If you want to cancel your participation, inform the researcher: hanna.pajala-assefa@uniarts.fi
Research process
The case study of a new digital performance art is twofold. Audience is requested to book their individual experience slot to experience the artwork. Viewer is guided to gear up with VR- equipment (head mounted display and trackers) and instructed how to interact with the artwork. Participants experience the 12-minute-long artwork in which they conduct the audio-visual feedback with their movements.
After experiencing the artwork, they are asked to reflect upon the nature and qualities of their experience by filling in a semi-structured online questionnaire. Response time 5-10 minutes.
(Only for group B) Research participants are invited to a focus group interview, to further reflect upon the embodied qualities through a discussion and visual reflection. Duration of interview 45-60 minutes. They will also agree to the recording of their movement tracking data during the experiencing of the artwork and to donate this data for artistic research purposes.
Possible disadvantages and inconvenience caused by participation
Caused disadvantages or inconveniences are minimal. If the virtual simulation produces discomfort, such as difficulty maintaining balance or motion sickness, it is possible to experience the work seated or abort the experience. The research subject is instructed of the use of VR viewing device and means of communication with the audience guide how to interrupt the experience.
Funding for the research
The researcher funds the research independently from various sources that fund research and artistic work. Funders are not tied to the research or its results. The research takes place as dissertation research at the Performing Arts Research Center of the University of the Arts Helsinki.
Compensation paid for participation
No remuneration is paid for participation in the research.
Research publications
The research will result in publicly presented participatory artistic works open to the public.
Published scientific articles, conference presentations and dissertation.
Documentation of the artistic parts of the research in a research catalogue exhibition or other digital format online as public and / or password encrypted.
Data controller(s) and researchers
The data controller of this research is Hanna Pajala-Assefa
Principal investigator and contact person: Hanna Pajala-Assefa, hanna.pajala-assefa@uniarts.fi, 0405157716
Processors of personal data: personal data will be processed by the researcher and other persons contracted by the researcher as required by the research ethical guidlines. For stored motion tracking data, the information is processed by contractors involved in the artistic creation work; 3D digital visualizer Tomi Paijo and sound designer Jaakko Autio. Other processors of personal information may include the transcriptor and translator of the interviews, as well as video editor of filmed material.
The researcher is responsible for the secure handling and storing of the material.
A decription of the processing of personal data in scientific research ((EU 2016/679) articles 13, 14 and 30)
1. Personal data to be processed in the research
The following personal data about you will be collected:
Name, email and/or phone number.
Video recording of the art experience, individual 5-point motion tracking data, questionnaire responses, interview recording (audio and/or video), visual and/or verbal reflection of the experience.
Research participants have been given the opportunity to read this privacy notice before their participation in the research. This privacy notice has been published on the Uniarts website upon ticket reservation, and the research participant has been given a direct link to this information in the electronic question form.
2. Legal grounds for processing personal data in research/archiving (Archives Act 831/1994)
The processing is necessary for scientific, artistic or historical research purposes or for statistical purposes and it is proportionate with consideration to the aim of public interest pursued (section 4 (3) in the Data Protection Act (1050/2018))
3. Transfer of personal data outside the EU/EEA area
In the research, your data may be transferred outside the EU/EEA area. An impact assessment of the processing of personal data has been carried out. The research and processing of personal data is mainly carried out in Finland. However, digital tools owned outside the EU/EEA can be used in the research. The research may be presented in international research communities and conferences.
4. Protection of personal data
Personal data to be processed in the research will be protected:
☒ by allowing access only with a user account and password ☒ by registering each user
☒ by storing the data in a locked (physical) space
The personal data of the participants will be pseudonymized for the processing of qualitative data, as well as in all publications. Personal data processed by technological equipment (e.g. data on person's movement trajectories) are encrypted and can no longer be connected with the original source after processing.
If the research requires an ethical review, has the review been carried out? (more information: www.tenk.fi):
☒ Yes ☐ No
A separate impact assessment has been carried out, and the data protection officer has been consulted concerning the impact assessment:
☒ Yes ☐ No, because the principal investigator has checked that an impact assessment is not mandatory.
Agreements with research assistants and/or processors of personal data/joint controllers:
☒ Yes ☐ No
5. Anonymisation
☒ Direct identifiers are removed as a precaution at the time of compiling the material (pseudonymised material, in which case identifiable data can be restored with a code or equivalent information and new data can be added to the material).
☒ The image material can be analyzed and published with direct identification in connection to the documentation of artistic works and research practices, if the research subject gives special permission to do so.
6. Processing of personal data after the research has been completed
The research register is destroyed 5 years after the completion of the research, unless there is a need in the public interest for longer-term archiving of the material. The research material may be utilized in another study.
The material will be archived with identifiable data for reasons of public interest. The processing of research material containing personal data for archiving purposes is necessary with consideration to the aim of public interest (section 4 (4) in the Data Protection Act (1050/2018))
The researcher is responsible for storing the research material and its maximum duration is 5 years. The repository is the researcher's private locked and encrypted digital archive.
Archived research data can be used mainly to check or confirm matters concerning the research.
Rights of the data subject
Right of access to the data (article 15 of the GDPR)
You have the right to receive information on whether your personal data is being processed and what personal data is being processed. You may also choose to request a copy of the personal data that is being processed.
Right to rectification (article 16 of the GDPR)
If there are inaccuracies or errors in your personal data that is being processed, you have the right to request that the data is rectified or supplemented.
Right to erasure (article 17 of the GDPR)
You have the right to request the erasure of your personal data in certain circumstances. However, the data subject has no right to have data erased if the erasure of data renders impossible or seriously impairs the achievement of the objective of the processing in scientific research.
Right to restriction of processing (article 18 of the GDPR)
You have the right to restrict the processing of your personal data in certain situations, for example in case you contest the accuracy of your personal data.
Derogation from the rights of the data subject
In specific individual cases, derogations from the aforementioned rights may be possible in accordance with what has been laid out in the GDPR and the Data Protection Act in so far as these rights prevent or greatly impair the achievement of a scientific or historical research purpose or a statistical purpose. The need to derogate from the rights is always assessed on a case-by-case basis.
Profiling and automated decision-making
Your personal data will not be used in automated decision-making in the research. In the research, the aim of the processing of personal data is not the assessment of your personal qualities, i.e. profiling, and instead, your personal data and characteristics will be assessed from the perspective of more large-scale scientific research.
Exercise of the rights of data subject
If you have questions about the rights of the data subject, you can contact the Data Protection Officer of Uniarts Helsinki (privacy(at)uniarts.fi).
Requests concerning exercise of rights: https://www.uniarts.fi/en/general-info/data-protection-at-uniarts-helsinki/
Notifications on suspected or confirmed information security breaches to Uniarts Helsinki: privacy(at)uniarts.fi
You have the right to lodge a complaint especially to the supervisory authority of your permanent place of residence or work if you find that the processing of personal data violates the EU’s General Data Protection Regulation 2016/679. In Finland, the supervisory authority is the Data Protection Ombudsman.
The up-to-date contact details of the Office of the Data Protection Ombudsman are available here: https://tietosuoja.fi/en/contact-information
