Organisations' registration for autumn 2025 events

Name of organisation (max 40 characters)

Note! The organisation’s name will be visible in the material for the event. Please enter the name in a recognisable form.

*

Abbreviation for the organisation *

Name of the person filling in the form *

Email of the person filling in the form *

Phone number of the person filling in the form *

Which events is your organisation participating in? *

Check-in Event

Opening Carnival

Fresher Adventure

Check-in Event

The new academic year is beginning – it is time to check in on Finnish student life!

The Check-in Event is a reception event for new international students and a part of their orientation. Both exchange students and the students of international degree programmes can participate in the event. The participants tour the stands of different service providers in a fair-like environment while learning about student life in Helsinki.

The Check-in Event is organised 9 am–5 pm 27–28 August in the premises of the Language Centre of the University of Helsinki (at Fabianinkatu 26). A limited number of stands at the event is reserved for organisations operating under HYY.

For further information on the event, please contact HYY’s specialist in charge of international students, Tiia Niemi (tiia.niemi@hyy.fi, 050 543 9608). If you wish to know when different faculties will arrive at the event, please send email to Tiia.

Please note that only organisations operating under HYY can sign up for the event using this form!

Organisation’s contact person for the Check-in Event *

Email of the contact person for the Check-in Event *

Phone number of the contact person for the Check-in Event *

Our organisation is participating in the event *

On Wednesday 27 August

On Thursday 28 August

On both Wednesday 27 August and Thursday 28 August

Opening Carnival

It is time to celebrate the beginning of the academic year with the joyful and rhythmic Opening Carnival!

The Opening Carnival is an event that is open to all students of the University of Helsinki and features something to see and experience to suit all tastes! Organisations can showcase their activities at their own stands however they wish. Often, the Opening Carnival is a good place to sell overall badges and advertise fresher events, for instance. The carnival will feature various musical performances, martial arts and other entertainment.

The Opening Carnival is held on the City Centre campus 2–6 pm on 1 September. The event area includes several buildings on the campus as well as a separate outdoor area.

For further information on the event, please contact HYY’s Specialist in Organisations Janne Salokoski (janne.salokoski@hyy.fi, 050 537 3798). If your organisation has a justified need for individual arrangements concerning facilities, chairs or other practical arrangements, please discuss the matter with Specialist in Organisations Janne Salokoski via email.

Please note that only organisations operating under HYY and separately specified representatives of the University of Helsinki may sign up for the event using this form! If you represent some other party and would like to participate in the event, please contact HYY’s Producer Pia Blomstén (pia.blomsten@hyy.fi, 050 534 2963).

Organisation’s contact person for the Opening Carnival *

Email of the contact person for the Opening Carnival *

Phone number of the contact person for the Opening Carnival *

Will you be needing electricity at your stand? *

Yes

No

Do you have a tent at your disposal? *

Yes

No

Fresher Adventure

The most fun adventure of student life awaits you – the largest event for new students in Finland will take over Helsinki once more!

In the Fresher Adventure, new students of the University of Helsinki compete against each other in a team contest held all around Helsinki. Checkpoints will be located in organisational premises, the University’s City Centre campus and the parks in the city. At the end of the adventure, the top three teams will be handsomely rewarded at the unforgettable afterparty!

The Fresher Adventure is organised on 24 September all around downtown Helsinki. The checkpoints are open from 4.00 to 8.00 pm.

For further information on the event, please contact HYY’s Producer Pia Blomstén (pia.blomsten@hyy.fi, 050 534 2963).

Please note that only organisations operating under HYY and separately specified representatives of the University of Helsinki may sign up for the event using this form! If you represent some other party and would like to participate in the event, please contact HYY’s Producer Pia Blomstén (pia.blomsten@hyy.fi, 050 534 2963).

Contact details

Organisation’s contact person for the Fresher Adventure *

Email of the contact person for the Fresher Adventure *

Phone number of the contact person for the Fresher Adventure *

Checkpoint

Checkpoint category *

HYY (committees, Representative Council groups)

Subject and faculty organisations

Hobby organisations

Student nations

University

Checkpoint location *

We will host the checkpoint on our own premises

HYY chooses the checkpoint location

Location and address of our own premises

What kind of requirements do you have for your checkpoint?

Our checkpoint is located in an accessible location *

Yes

No

We do not know yet

Number of spots for completing the task at your checkpoint (in other words, how many teams can complete your checkpoint at the same time) *

2

3

4

5

6

7

Checkpoint description

The maximum length of the checkpoint description is 160 characters, including spaces. The checkpoint description should be submitted using this form by 31 August. Please note that the checkpoint description will be published in the Fresher Adventure app as is. You can later edit the form through the ‘Edit your details’ link in the confirmation email.

For HYY to be able to place your checkpoint in the best possible location, we recommend planning your checkpoint in advance.

Please note that all checkpoints must fulfil the following requirements to make the Fresher Adventure as fair, smoothly functioning and fun as possible:

The checkpoint task does not include alcohol or forcing or humiliating the participants.
Instructions for the checkpoint task can be given and the task completed in around 10 minutes.
The checkpoint has at least two spots for completing the task so that two teams can complete the task at the same time.
The checkpoints are open from 4.00 to 8.00 pm.
The checkpoint can also be completed in English.
Checkpoint hosts are able to tally the teams’ points electronically (in other words, they have an internet connection and a smartphone, tablet or computer at their disposal).

Checkpoint description
The maximum length of the checkpoint description is 160 characters, including spaces. The checkpoint description will be published in the Fresher Adventure app, which means that the text serves as an advert for the participants. The checkpoint descriptions will be translated into English and published in the app in English. *

How will the checkpoint be realised in practice?
This will help HYY understand the contents of the checkpoint and find a suitable location for it. *

Organisation’s introduction
A text with a maximum length of 200 characters (including spaces), describing the organisation and its activities. The description will be published in the Fresher Adventure app. The introductions will be translated into English and published in the app in English. *

Organisation’s optional link for further information
You can use this field to enter a link to the organisation’s website, social media channel or some other place where further information on the organisation’s activities is available. Please not that your submission must be in the form of an Internet address. The address you submit will be shown next to the organisation’s description in the Fresher Adventure app. An Instagram handle by itself, for instance, will not direct users to the right place.

We will participate in the training event for checkpoint hosts organised by HYY. Dates of the training events:

The training event for checkpoint hosts is compulsory to all organisations participating in the Fresher Adventure as checkpoint hosts. The minimum requirement is for one representative of the organisation participating in the training. If representatives of the organisation are unable to participate in any of the training events, please contact Producer Pia Blomstén (pia.blomsten@hyy.fi). *

21 August at 5 pm Finnish

21 August at 5 pm English

26 August at 5 pm Finnish

26 August at 5 pm Swedish

8 September at 5 pm Finnish

8 September at 5 pm English

HYY’s photographer will be present at the events. Our organisation may appear in the photos taken at the event. The photos may be published in HYY’s communication channels. We will inform the photographer directly if we do not want to appear in the photos.

*

Yes